HISTORIC MONTCLAIR COMMUNITY GARDEN
Historic Montclair Community Garden Gardener Agreement
HMCG GARDENER AGREEMENT
ROLES & RESPONSIBILITIES OF THE COMMUNITY GARDENER
The following guidelines outline the management of the Community Garden and its site
property. These guidelines have been established by Historic Montclair Community Garden
(HMCG) and are provided to the property owner as a basis for a use agreement between the
two parties. In turn, HMCG provides gardeners with the authority and permission to use the
We, as a community, have a responsibility to keep our community garden managed effectively.
The community garden is a privilege, and everything works more smoothly when people are
involved in its overall upkeep. Please also remember to treat your fellow gardeners as you
would like to be treated.
Community gardens have a volunteer Garden Steering Committee to collect the plot fees,
assign plots, organize maintenance, and coordinate garden related activities. With your
signature below, you acknowledge as a participating gardener responsibility for the following:
1. Serving on a garden committee or providing community service on kick-off and clean-up days
totaling a minimum of 4 hours per season. (Failure to contribute your hours will result in the loss
of gardening privileges.)
2. Submitting dues for the 2015 gardening season totaling $ 35 membership fee for each plot.
Signed agreements and fees will be collected on April 17, 2015 or within 7 days to secure your
3. If for any reason you find you cannot care for your garden, you are required to notify the
Steering Committee and make arrangements with other gardeners to water and maintain your
plot during your absence. If a garden appears neglected/abandoned (unwatered and/or overrun
with weeds or ripe food wasting), you will be given ten (10) days notice to maintain your plot.
After this time your plot will be re-assigned and harvested, and the membership fee will be
4. HMCG requires water restrictions and conservation measures be followed. A gardener
MUST remain on the premises while his/her garden is being watered. The garden cannot allow
excess water to drain onto the street or adjacent property.
5. It is HMCG policy to prohibit use of non-organic pesticides, herbicides and fertilizers.
6. The maintenance of Common Areas and furnishings, fencing, trees, trash receptacles,
compost bins, street and alley right-of-way, and water lines are the shared responsibility of all
7. Gardeners must have their plot planted by June 15, or the plot will be forfeited and
reassigned if there is a waiting list. If you anticipate a problem, please contact a steering
8. Each gardener is responsible for clearing and tilling his/her plot before the close of the
season. All dead plants, weeds, trash, tools, sticks and cages are to be removed or stored by
November 1st. All gardeners must tend their plot in compliance with HMCG’s Maintenance
9.Gardeners may not park in the parking lot adjacent to the garden unless frequenting the
businesses it is supplied for. Posted parking restrictions on Niagara must be followed and insure
no neighbors driveways are blocked. Parking space is included in the garden plan at the rear
(West side of garden.) Maintenance and upkeep is the responsibilities of all gardeners.
10. Garden Steering Committees shall not discriminate on the basis of race, creed, color,
national or ethnic origin, religion, marital status, age, sex, sexual orientation, or disability in
its garden membership and the administration of its programs.
11. Dogs are allowed to visit the garden, however they must be tied to the tree and are not
allowed to wander near the plots and plants. We have provided a leash keeping dogs a safe
distance from plants while enjoying their time in the garden shade. Owners must be
responsible for disposing of dog waste in the alley dumpster.
12. In the future, HMCG may be hosting a beehive. Gardeners must not disturb the bees in any
way and should take precautions to avoid bee stings and be prepared for the ramifications if
medication is necessary. Gardeners assume all responsibility for injury as outlined in the Waiver
13. HMCG takes no responsibility for theft of personal items, or vegetables.
COMMUNITY GARDEN MAINTENANCE GUIDELINES
This document supplements the “Gardener Authorization and Responsibilities” Form Community
garden landowners require Historic Montclair Community Garden (HMCG) to ensure
participants keep their garden sites clean, attractive and orderly at all times – especially during
the winter. The garden must have a year-round unified appearance to landowners, city officials,
and the general non-gardening public. To this end, HMCG established the following
requirements of all participants. The benefits of a well-maintained garden are at minimum threefold:
1. the use agreement for the garden remains in good standing with the landowner,
2. owners, neighbors and non-gardeners enjoy and recognize the community garden as a
community asset, and
3. your community garden will harbor fewer pests and weeds and will be healthier from season
1. Garden plot: Each plot must be kept clear of weeds, spent plants, debris and trash. Each
fall, turn compost and organic material into the soil and cover it with a layer of mulch to regulate
soil temperature and retain moisture throughout the winter. This makes a garden plot look cared
for to the passer-by. It’s important to recognize all gardeners have a significant role and
responsibility regarding the sustainability of the community garden. Any perennials in your plot
must appear well kept. In addition, you are responsible to maintain the area immediately
adjacent to your plot including paths, compost bins, trash collection areas, fences and the
community garden’s other common spaces.
2. Vertical structures: Structures to encourage vertical growing, including arbors, trellis, tree
branch frames, fence sections, and cages, are only allowed during the growing season if they
are functional, orderly, safe and attractive. Vertical structures used for growing must appear in
good condition and contribute to the community garden’s overall visual continuity. Tomato
cages, beanpoles, stakes or small trellis(s) must be made of thin wood or wire. All growing
structures must be disassembled and removed during the off-season.
Any permanent structures in the community garden will be allowed to remain if they are in good condition and attractive
from the street. Based on our use agreements, HMCG is required to approve all new
(nonseasonal) structures prior to construction.
3. “Off-season” storage: The following items are not authorized to be left standing during the
off-season and must be disassembled and stored in the garden shed (once erected) or removed
from the site when not in use:
• chairs and individual benches,
• shoes, clothes (shed only),
• water bottles, milk bottles,
• sticks, steel “T” posts, • wheel barrows, wagons • bags of compost or leaves
• buckets, plastic containers, • pipe, hoses and nozzles • non-permanent garden art
4. Compost bins: Individual compost bins are discouraged; they typically distract from the
visual continuity of the community garden. We do, however, encourage using and maintaining
community compost bins. All material used in compost bins must be chopped in one to two
inch pieces before being added. Please do not add diseased plant material. Plastic bags of
spent plants, grass clippings and leaves are not allowed to be stored in your community garden
at any time. To “passers-by” they appear as bags of trash. Unopened bags of topsoil, compost
or manure are also not to be stored in your community garden. Chop and spread these
materials in your plot immediately, allowing for decomposition and integration with your existing
soil.Consider trench or pit composting techniques.
If there is need for an additional community compost bin or compost training in the community
garden, please contact us. We will also assist with the purchase or construction of new or
additional community compost bins, as desired.
5. Plot boundaries: We discourage the use of pressure treated landscape timbers and wood;
cedar is a non-toxic alternative. Ideally, the garden steering committee, with input from all
gardeners, selects a preferred material, which if everyone uses, will contribute to the overall
visual continuity of the community garden.
6. The community garden is a “community” responsibility: Everyone must take
responsibility for maintaining the common areas of the community garden, such as:
• compost bin maintenance and tool bin • trees, flower beds and lawn
• pathways and courtyards • trash containment areas
• street fronts and sidewalks
• weeding throughout the season
• Trash bins are to be emptied in the alley dumpster on a regular basis.
• Water leaks must be reported immediately to a steering committee member.
WAIVER AND RELEASE
1. I desire to participate voluntarily in the gardening and other activities on the Historic Montclair
Community Garden site.
2. I understand, accept, and assume the risks associated with participation in any and all
activities. I also assume the responsibility of conducting myself in a civil manner which is
mutually beneficial to all participants. Unacceptable conduct generally includes, but is not limited
to, vegetable theft, tool theft, profanity, and any offensive behavior.
3. I assume full responsibility for any injuries which may occur to me, as well as the safety of my
family and guests, and do hereby fully and forever discharge and release the community garden
site landowner, its employees, board members, officers, agents, authorized volunteers,
representatives, consultants, insurers and sureties, and their successors and assigns
(collectively, the "Released Parties") from any "Claims.” "Claims," as used in this document,
mean any and all claims, demands, damages, rights of action or causes of action, present or
future, whether the same be known, anticipated or unanticipated, resulting from or arising out of
my presence or the presence of my family members and guests at the garden, activities at the
garden, the use or intended use of the garden, and/or participation in activities connected with
HMCG including, without limitation, any of the foregoing resulting from or arising out of the
negligence of a Released Party. Further, I hereby waive any and all Claims against a Released
4. I expressly acknowledge that participation in the community garden is for my purposes and
convenience and not for the purpose and convenience of any one or more of the Released
5. In the event that a dispute arises between gardeners or between a gardener(s) and the
designated garden steering committee, and a resolution of the dispute cannot be
reached by these parties, I agree to have an arbitrator hearing of the dispute at my own
expense, and I further agree to adhere to the arbitrator’s decision as final.